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Apply and Submit

  1. Course Definitions
  2. Pre-Submission
  3. Course Review Process
  4. Access to the Electronic Course Submission System (ECSS)
  5. Assurance Statement
  6. Statewide Course Catalog Entry Process

Course Definitions

As defined by Texas Administrative Code, Chapter 70 - Technology-Based Instruction, Subchapter AA, "An educational course in which instruction and content are delivered primarily over the Internet, a student and teacher are in different locations for a majority of the student's instructional period, most instructional activities take place in an online environment, the online instructional activities are integral to the academic program, extensive communication between a student and a teacher and among students is emphasized, and a student is not required to be located on the physical premises of a school district or charter school. An electronic course is the equivalent of what would typically be taught in one semester. For example: English IA is treated as a single electronic course and English IB is treated as a single electronic course.”

Pre-Submission

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A school district or open-enrollment charter school is required to meet with the Texas Education Agency (TEA) to discuss the Texas Virtual School Network (TXVSN) statewide course catalog provider agreement, online instructor verification and TXVSN course provider eligibility/definitions. Also discussed are the course requirements, which include 100 percent alignment to the Texas Essential Knowledge and Skills (TEKS), International Association for K-12 Online Learning (iNACOL) National Standards for Quality Online Courses, and the TXVSN Accessibility Guidelines. This meeting is required prior to the first submission only. Next, the provider must request access to the electronic course submission system (ECSS) and submit courses for review.

Course Review Process

Flow ChartFull details (accessible table)

All course providers, including potential ones, will supply general course information such as PEIMS course name, provider’s course name, PEIMS number, semesters, contact information, technical requirements, TEKS correlation, etc. TXVSN course review requires course access and login information for each reviewer. When a course is submitted for review, the course should be a finished product, ready for student use. Courses that are under development or known to be missing required content or elements should not be submitted for review.

Electronic Course Submission (ECSS)

The TXVSN uses the ECSS to facilitate course submission, review, and data reporting. A potential TXVSN OLS course provider may request access to the ECSS after meeting with the TXVSN course review staff. Only one ECSS account will be created for a submitting entity. It is the responsibility of the submitting entity to either enter the course information into the ECSS or, at its discretion, share login information with those parties designated to submit courses on their behalf. Please submit the information below in your request.

  • First Name:
  • Last Name:
  • Email Address:
  • Work Phone:
  • Entity Name:
  • Do you have courses developed, are you planning on creating courses, or both?
  • Courses you are considering offering:
  • Comments/Questions:

Assurance Statement

During the submission process, the potential TXVSN course provider must affirm a set of application assurances. Assurances identify the potential TXVSN course provider’s ability to meet statutory requirements. Details and submission forms are further explained within the ECSS.

Statewide Course Catalog Entry Process

Flow ChartFull details (accessible table)

After course review, TXVSN central operations finalizes a Provider Agreement with the potential course provider.  The agreement relates to course semester availability and enrollment schedules, the number of sections and seats available per course, course cost, and other relevant data needed to populate the TXVSN statewide course catalog. When the agreement is finalized, the TXVSN course provider’s courses are published in the TXVSN statewide course catalog and are available to TXVSN receiving districts.

The TXVSN statewide course catalog displays all approved courses with each course description and its objectives, associated technology specifications, schedule, assessments, costs, and other relevant data for each TXVSN course provider. School personnel and students can review options to select courses that best meets students’ needs.

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